Transform your enterprise
content management
What are the new features brought by the HEYSQUID PORTAL extension in the world of content management?
HEYSQUID PORTAL is a customized documentation portal designed for businesses: it offers optimized search, intuitive navigation, and seamless access to critical documents.
Quickly create a tailored documentation portal that simplifies the search, navigation, and sharing of your information.
Ensure access to the right information with HEYSQUID PORTAL
In a world where information is the key to success, managing your content becomes essential to maintain your competitive advantage. This is where the HEYSQUID Documentation Portal extension comes into play, an all-in-one solution that simplifies your information management.
Discover how this innovative solution can transform your content management.
“PORTAL is our reference space.
We structure, index, and publish: all teams finally access the right document at the right time. It’s enhanced document management.”
— Élodie, Consultant in knowledge management
A customized documentation portal
The HEYSQUID Documentation Portal extension allows you to create a tailored documentation portal that simplifies the search, navigation, and sharing of your information.
Here’s how it can benefit your business:
Intuitive interface
Our documentation portal features an intuitive interface that makes searching for and retrieving information easy. Your teams can quickly find the documents they need, thereby improving their productivity.
Full customization
You can fully customize your portal to match your company’s visual identity. Add your logo, colors, and create a unique user experience.
Customizable workflows
Heysquid offers customizable workflows that adapt to your specific needs. Easily manage and track the workflow of content creation, editing, and publishing.
Creation of customized content editing forms
Create customized content editing forms to simplify the creation and updating of your information.
Compatibility and import/export of all content types
HEYSQUID supports the import and export of all content types, allowing you to work with the formats you are familiar with.
Configurable publication and distribution workflows
Fully configure your publication and distribution workflows to meet your specific communication needs.
Key features of the HEYSQUID PORTAL extension
The PORTAL extension, HEYSQUID’s documentation portal, is a scalable solution. Whether your company is small or large, it can adapt to your growing needs. You can also integrate additional features as your business expands.
Tree view of the filing plan
The classification scheme of HEYSQUID PORTAL enables a clear and intuitive organization of content through an optimized tree view. Its main features are:
- Structured display in the form of a tree, facilitating navigation between collections and sub-collections.
- Flexible management with the ability to create, move, and reorganize items according to documentation needs.
- Quick access to information through dynamic interaction with search results.
- Access rights support to restrict display and editing according to user profiles.
- Metadata customization to enrich classification and facilitate advanced searches.
Thanks to this structuring, HEYSQUID PORTAL optimizes content exploration and management in a controlled environment.
Advanced search, metadata, and filters
The main search field of HEYSQUID PORTAL offers fast and efficient content exploration thanks to its advanced features:
- Intelligent and dynamic search with support for keywords and automatic suggestions.
- Use of aliases and logical operators (AND, OR, NOT) to refine queries.
- Customizable placeholders and filters for advanced searches.
- Refinement of results through facets tailored to your collections.
- Integration with workspaces for smooth and intuitive navigation.
Optimize access to your information with HEYSQUID PORTAL and its powerful search engine.
Activity and history tracking
HEYSQUID PORTAL ensures complete traceability of content through detailed tracking of activities and history:
- Action history: recording of all modifications, validations, and publications performed.
- Status visualization: display of transitions between content statuses to monitor its life cycle.
- Event log: access to detailed logs to identify users and operations performed.
- Version management: archiving and restoring previous document versions if needed.
- Notifications and comments: ability to track and comment on changes for optimized collaboration.
This advanced management guarantees total control and optimal transparency over content evolution.
Document and metadata indexing
HEYSQUID PORTAL optimizes content management and search through advanced indexing of documents and metadata:
- Automatic extraction of metadata during document import for structured enrichment.
- Customization of indexing fields according to the specific needs of content collections.
- Optimized search through attribute indexing, enabling fast and accurate navigation.
- Metadata mapping to organize and standardize documentary information.
- Editing rights management to secure the modification of sensitive metadata.
This approach guarantees effective classification and optimal content accessibility.
Content actions (admin)
HEYSQUID PORTAL offers advanced content management through actions tailored to user needs:
- Metadata editing: updating descriptive information of content to improve its classification and searchability.
- Content import: adding new documents to the application with assignment to appropriate collections.
- Secure deletion: deleting content while preserving the history and traceability of actions.
- Export and sharing: extracting files in various formats and sending to third-party systems.
- Version management: tracking changes and recovering previous versions if needed.
These features enable effective and structured content management within HEYSQUID PORTAL.
Definition of links between content (admin))
HEYSQUID PORTAL allows structuring content by defining custom relationships between collections. From the administration interface, administrators can:
- Create relationships between collections to organize content coherently.
- Define cardinality of relationships (one or multiple linked items per collection).
- Manage relationship strength:
- Weak: deleting an item does not break the relationship.
- Strong: deleting an item causes deletion of associated content.
- Graphically visualize relationships between content for simplified management.
This flexibility allows optimal organization and intuitive navigation between linked content.
Complex workflow management (admin)
HEYSQUID PORTAL enables orchestration of complex workflows to structure the content lifecycle from the administration console. Its main features include:
- Creation and customization of workflows by defining steps and transitions between statuses.
- Association of workflows with collections to automate content tracking.
- Definition of advanced rules and conditions to automate approvals and notifications.
- Role and permission management to secure user interventions according to their profile.
- Graphical workflow tracking with real-time visualization of statuses and pending actions.
Thanks to this advanced management, HEYSQUID PORTAL optimizes collaboration and control of documentation processes.
Composite repository and hierarchical lists (admin)
HEYSQUID PORTAL facilitates the management of reference data and composite hierarchical lists through advanced structuring:
- Creation and import of reference data in XML format for centralized data enrichment.
- Management of value lists in various forms:
- Flat list: simple enumeration without hierarchical relation.
- Hierarchical list: advanced structuring based on the SKOS standard.
- Interoperability with external sources via JSON APIs for dynamic referencing.
- Association of reference data to input fields to ensure consistency and standardization.
- Multilingualism: management of labels in multiple languages for increased accessibility.
These features ensure rigorous organization and facilitate data exploitation within HEYSQUID PORTAL.
Choose the extension that suits you
HEYSQUID is available in a standard version or with extensions tailored to your industries and projects.
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